Checklist for Lease Negotiations

The Code applies to Qualifying Retail Premises in Singapore regardless of whether such Qualifying Retail Premises are located in standalone commercial buildings (e.g. shopping centres, office buildings, industrial and business parks, mixed-use developments, shop houses and shop flats (whether owned or leased by statutory boards), schools, hospitals, MRT stations, airports or other types of buildings.

Tenants should understand the typical terms and conditions in a lease agreement and be aware of some of their implications. The Code supports tenants and landlords in working out a mutually agreed, fair lease agreement through open and transparent negotiations.

Landlords must complete the checklist in the form as set out in Appendix 1 of Part D (“Checklist”) of the Code and provide it to the Tenant at the same time when Landlord sends the first draft of the lease agreement to the Tenant. For clauses where the Code allows for deviation and both parties mutually agree to such deviation, both parties must indicate its acknowledgement in the Checklist and file a joint declaration of deviation with FTIC within 14 days of signing lease agreement. The Code only allows for deviation in the leasing principles for Exclusivity, Sales Performance, Security Deposit and Rental Structure.

Tenants must conduct their own due diligence to review the lease agreement. The Code of Conduct should not be used as a substitute for consultation with the relevant professionals and FTIC is not liable for any decision made or action taken or refraining from making such decision or taking such action in reliance of the information contained in this Code.

In the event of any non-compliance by the landlord or the tenant with the Code during lease negotiations (e.g., landlord demands that tenant agree to a “mutually agreed” deviation), either party may refer the matter to the Fair Tenancy Industry Committee (FTIC).

The FTIC will monitor the incidences of non-compliance by landlords and tenants with the Code during lease negotiations. If there are many reports made against a particular party, FTIC may name and shame the party for acting in a manner that is against the Code of Conduct and the spirit of the fair tenancy framework.

Download a sample checklist template that is to accompany all retail lease agreements.